COMMISSIONER PROCEEDINGS October 11, 2022

COMMISSIONER PROCEEDINGS
October 11,2022

PURSUANT TO MN. STATUTE 331A.01, SUBD. 10

THE PUBLISHED MATERIAL IS ONLY A SUMMARY AND THE FULL TEXT IS AVAILABLE FOR PUBLIC INSPECTION

AT THE LAKE OF THE WOODS COUNTY AUDITOR/TREASURERS’ OFFICE

OR BY STANDARD MAIL OR ELECTRONIC MAIL OR LAKE OF THE WOODS COUNTY

WEBSITE -www.lake-of-the-woods.mn.us

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, October 11, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER Vice-Chair Ed Arnesen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Jon Waibel, and Cody Hasbargen. Also present was County Auditor/Treasurer Lorene Hanson. Absent was: Commissioners Buck Nordlof and Joe Grund.

APPROVAL OF AGENDA Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda with the following changes: Add: Final Pay Authorization for SAP 039-649-005, Permission to Advertise/Interview/Hire Technician for Highway, Jail Update and Health Insurance.

APPROVAL OF MINUTES Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the minutes from September 27, 2022.

Social Services Claims Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $13,589.68; Commissioners Warrants $2,145.17; Commissioners Warrants $13,595.76.

Sanford TRF for Adult Mental Health Contract Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the renewal of the Sanford Thief River Falls for Adults Mental Health Contract and for Social Services Director Amy Ballard and Chair Buck Nordlof to sign the same.

Joining the Meeting Commissioner Joe Grund joined the meeting at 9:15a.m.

Auditor/Treasurer Claims Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $72,599.66; Road & Bridge $80,858.50; Social Services $41.49; County Development $200.00; Joint Ditch $2,058.75; Solid Waste $45,335.48.
WARRANTS FOR PUBLICATION
Warrants Approved On 10/11/2022 For Payment 10/14/2022

Vendor Name Amount

Baudette/City Of 6,000.00

Cdw Government, Inc 3,447.56

Cenex Co-Op Services, Inc. 4,399.99

Clark Equipment Co Dba Bobcat 4,407.10

Contech Engineered Solutions LLC 20,475.80

Counties Providing Technology 4,086.00

Erickson Timber Products 9,360.00

Greenview Landscaping, Inc 5,200.00

Howard's Oil Company 11,553.85

Liberty Tire Recycling, LLC 8,747.72

LOW Highway Dept 5,725.50

Mar-Kit Landfill 14,885.00

Pennington County Sheriff Office 7,244.59

Rainy Lake Oil, Inc 2,436.15

Roseau County Sheriff Office 13,357.98

SeaChange Print Innovations 3,388.83

Sjoberg's Inc 2,668.00

Titan Energy Systems, Inc 3,001.50

TNVC 3,880.53

Traffic Marking Service, Inc. 24,020.04

University Of Mn 9,618.63

53 Payments less than 2000 33,189.11

Final Total: 201,093.88

Further moved to authorize the payment of the following auditor warrants: September 28, 2022 for $296,977.96; October 4, 2022 for $557,617.61; October 6, 2022 for $544,250.36.

Set Meeting Date-DNR Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to set a meeting date with the DNR for December 12, 2022 at 9:00 a.m.

Operational Enhancement Grant Resolution

The following Resolution was offered by Commissioner Jon Waibel seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following:

RESOLUTION OF LAKE OF THE WOODS COUNTY

Operational Enhancement Grant Program

Resolution No 22-10-01

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county's veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Statutes 197.608 and Minnesota Laws 2021, 1st Special Session, Chapter 12, Article 1, Section 37, Subdivision 2. This Grant should not be used to supplant or replace other funding. BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County. WHEREUPON; the above resolution was adopted at the Lake of the Woods County Board of Commissioners Board meeting this 11th day of October, 2022.

Health Insurance Rates The board was informed of a possible increase of five percent to the health benefits premium. It was the consensus of the board to add this to the next agenda for discussion.

Human Resources Salary Increase Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the following department head salary increases: Recorder Sue Ney Grade 19, Step 9, at $39.05 per hour effective next pay period, Auditor/Treasurer Lorene Hanson Grade 23, Step 8, at $47.81 per hour effective next pay period, Commissioner Salary Adjustment increase from $500.00 to $1000.00 effective 2023.

Permission to Advertise, Interview, & Hire E911 Corrections Officer Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the permission to advertise, interview, & hire request for an E911 Corrections Officer at Grade 10, step 1, 237 points at $20.59 per hour.

Permission to Advertise, Interview, & Hire Technician I, II , or Senior Level Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the permission to advertise, interview, & hire request for a Technician I, II, or Senior level at Grades 10, 12, or 13 depending on experience.

Permission to Hire Solid Waste Processor Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the request to hire Greg Gagne for the solid waste processor position at Grade 11, step 1, 265 points at $21.68 per hour effective October 10, 2022.

Public Health Flu Shots Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve public health to administer flu shots to county employees on October 25, 2022 at the Lake of the Woods County Government Center.

Land & Water Consideration of Conditional Use Permit #22-11CU by Milo Ravndalen

The SE¼SE¼ of Section Twenty (20); the NE¼NE¼ of Section Twenty-nine (29); the NW¼NW¼ of Section Twenty-eight (28); the SW¼SW¼ of Section Twenty-one (21) all within Township One hundred Sixty-two (162) North, Range Thirty-four (34) West – Parcel ID#’s 17.20.41.000; 17.29.11.000; 17.28.22.000; 17.21.33.000. Applicant is requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to allow extractive and commercial use of the property consisting of aggregate mining, washing, and bituminous material, in a Rural Residential Zoning District (R2).

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve Conditional Use Permit #22-11CU/Findings of Fact by Milo Ravndalen to allow extractive and commercial use of the property consisting of aggregate mining, washing, and bituminous material, in a Rural Residential Zoning District (R2) with the following conditions:

1. Must maintain dust control

2. Hours limited to daylight hours.

3. Must follow proper blasting procedures including notification of residents.

Consideration of Conditional Use Permit #22-12CU by Brandon and Alycia Fish
Lot 8, Block 1 of Lukes Estates in Section Twenty-four (24), Township One-hundred Sixty-two (162) North, Range Thirty-two (32) West – Parcel ID # 19.58.01.080. Applicant is requesting a Conditional Use Permit as required by Section 401.B of the Lake of the Woods County Zoning Ordinance to operate a short-term transient rental in a Residential Development (R1) Zoning District.

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve Conditional Use Permit #22-12CU/Findings of Fact by Brandon and Alycia Fish to operate a short-term transient rental in a Residential Development (R1) Zoning District with the following conditions:

1. Parking on site only, no parking on Burr Oak Road

2. The Conditional Use Permit terminates upon sale or transfer of property

3. Hours of operation are as listed on application.

Public Works County Engineer Anthony Pirkl gave the board an update on various projects including Highway, Northwest Angle, Solid Waste, and discussion around a contract with Ford Motor Company for new Pick-up Trucks.

Final Payment Authorization for SAP 039-649-005 Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to accept the Public Works Director’s Certificate of Performance of SAP 039-649-005 for Lake of the Woods County (Force Account) in the total amount of $40,650.00, and hereby authorize final payment to Accurate HD, LTD.

Koochiching County Jail Agreement Commissioners Cody Hasbargen and Jon Waibel gave a brief update from the recent meeting with Koochiching county about a possible agreement for the use of their jail.

Integrity Benefits Integrity Benefits representative Bill Dehmer gave a presentation to the board discussing additional benefits that could be available to employees through their company. No action was taken at this time.

Correspondence Correspondence was acknowledged from Williams Seniors and Friends Against Abuse.

RECESS With no further business before the Board, Vice- Chair Ed Arnesen called the meeting to recess at 10:45 a.m.

Attest: October 25, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chair Ed Arnesen