COMMISSIONER PROCEEDINGS September 13, 2022

COMMISSIONER PROCEEDINGS

September 13, 2022

PURSUANT TO MN. STATUTE 331A.01, SUBD. 10

THE PUBLISHED MATERIAL IS ONLY A SUMMARY AND THE FULL TEXT IS AVAILABLE FOR PUBLIC INSPECTION

AT THE LAKE OF THE WOODS COUNTY AUDITOR/TREASURERS’ OFFICE

OR BY STANDARD MAIL OR ELECTRONIC MAIL

OR LAKE OF THE WOODS COUNTY

WEBSITE -www.lake-of-the-woods.mn.us

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, September 13, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Joe Grund, Jon Waibel, and Cody Hasbargen. Also present was County Auditor/Treasurer Lorene Hanson. Absent was: Commissioner Ed Arnesen.

APPROVAL OF AGENDA Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: Annual County Boat & Water Safety Grant, and Williams Potato Day Request.

APPROVAL OF MINUTES Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from August 30, 2022.

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the minutes from September 6, 2022.

Social Services Claims Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $12,454.15; Commissioners Warrants $2,586.44; Commissioners Warrants $10,146.26.

Auditor/Treasurer Claims was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried with Commissioner Buck Nordlof abstaining to approve the claims against the County as follows: Revenue $55,252.36; Road & Bridge $164,922.56; County Development $180.00; Natural Resource Enhancement $3,750.00; Joint Ditch $1,671.65; Solid Waste $46,806.60; Economic Development $44.56.
WARRANTS FOR PUBLICATION
Warrants Approved On 9/13/2022 For Payment 9/16/2022

Vendor Name Amount
AT&T Mobility 2,802.21
BAYCOM, INC. 7,420.00
Cenex Co-Op Services, Inc. 22,090.70
Counties Providing Technology 4,272.00
Earthworks Contracting Inc 65,599.98
Election Systems & Software, Inc 5,552.38

GM Construction Inc 11,178.78

Hoffman, Philipp & Martell, PLLC 7,690.00
Howard's Oil Company 25,229.06
Integris DBA 2,165.36
Interstate Billing Service Inc 10,636.03

Lake of the Woods Electric LLC 2,160.00

LOW Highway Dept 10,620.11

LOW Marine, Inc 2,359.44

Mar-Kit Landfill 16,196.75

Nordlof/Tanner 4,101.17

Nutrien Ag Solutions Inc 24,500.00

Powerplan 2,822.88

R & Q Trucking, Inc 3,666.00

Uline 2,022.29

Wex Bank 2,161.51

WIDSETH 6,988.13

Wright Locksmith and Security Systems 4,752.96

44 Payments less than 2000 25,639.99

Final Total: 272,627.73

Further moved to authorize the payment of the following auditor warrants: August 31, 2022 for $5,284.31; September 7, 2022 for $798,695.71; September 8,2022 for $266,323.00; September 8, 2022 for ($13.46). LEVY APPROVAL Resolution

RESOLUTION ADOPTING

PROPOSED 2023 BUDGET AND TAX LEVY
RESOLUTION 2022-09-01

The following Resolution was proposed and moved for adoption by Commissioner Cody Hasbargen:

WHEREAS, the Proposed County Budget for the year 2023 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the

Revenue Fund $ 2,025,860

Road & Bridge Fund $ 449,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2023 Proposed Budget and Tax Levy $ 3,139,375

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2023:

Twp Road & Bridge $ 471,470*

Twp Fire - Baudette $ 25,000

Twp Fire - Williams $ 16,881

Twp Fire - NW Angle $ 6,500

Total $ 519,851

2023
* $471,470 for Township Road & Bridge, includes $12,765 Admin of Township Roads (458,705+12,765=471,470)
A public meeting to discuss the 2023 Proposed Budget and Tax Levy will be held on Tuesday, December 13, 2022, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room.

The motion was seconded by Commissioner Jon Waibel, and the same being put to a vote, was unanimously carried.

MOTORPOOL Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to transfer the CRV from the Motorpool back into the Assessors office for their use and to transfer the Dodge Journey from the Highway Department to the Motorpool.

VOYAGEURS The board discussed a letter received from Voyageurs Comtronics Corporation informing them that the agreement for TV Translator Maintenance will be terminated by the end of December 2022. It was the consensus of the board to reach out to Roseau County to discuss options.

Flag Island Cigarette License Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Cigarette License for Flag Island Resort LLC.

Wheelers Point On/Off Sale & Sundays Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the application for On/Off Liquor sale and Sunday sale from Wheelers Point Resort.

LOW Drifters Trail Improvement Grant

Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and moved for adoption:
MN Snowmobile Trail Assistance Program

Trail Improvement Grant

Resolution – 22-09-02

WHEREAS, the Lake of the Woods County supports the grant application made to the Minnesota Department of Natural Resources for a Trail Improvement Project on behalf of the Lake of the Woods Drifters Snowmobile Club. The trail system is located within Lake of the Woods County WHEREAS, the Lake of the Woods County recognizes that the Lake of the Woods Area Drifters Snowmobile Club will be contributing a twenty-five percent (25%) cash match to the project. NOW, THEREFORE, BE IT RESOLVED, if Lake of the Woods County is awarded a grant by the Minnesota Department of Natural resources, the County agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project. The County will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and BE IT FURTHER RESOLVED that this resolution be in effect for a five-year period, good through September 2027, and; BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Trail Program Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award, and; BE IT FURTHER RESOLVED, the County Board names the fiscal agent for Lake of the Woods County as:
Lorene Hanson
County Auditor-Treasurer
206 8th Ave SE, Suite 260,
Baudette, MN 56623

BE IT FURTHER RESOLVED, the County hereby assures the trail improvements will be maintained for a period of no less than twenty (20) years as required by the Recreational Trail Grant Programs.

Williams Potato Day Request A letter from the Williams Potato Day Committee was presented to the board requesting a donation to help support the 70th annual Potato Day event in 2023. Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to make a donation in the amount of $1000.00 to the Williams Potato Day Committee.

Human Resources Add to Agenda Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to add Permission to Hire to the Agenda.

Salary Approvals Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried with Commissioner Cody Hasbargen abstaining to approve the following salary changes: Brock Stebakken increase 3 steps to Grade 14, Step 8, 29.21 per hour. One step increase for the following: Keith Grund Grade 15, Step 8, $30.83 per hour; Jane Larson Grade 13, Step 4, $25.62 per hour; Mike Huerd Grade 11, Step 10, $25.80 per hour. The following non-union changes were also approved: Boyd Johnson Grade 16, Step 13, $35.63 per hour; Christine Hultman Grade 13, Step 9, $28.21 per hour; Rita Hasbargen Grade 13, Step 7, $27.17 per hour. These changes will take place the next full pay period 9/18/22.

Permission to Hire Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to hire Richard McKeever as part-time temporary heavy equipment operator at the Northwest Angle at Grade 11, Step 1, $21.68 per hour at 265 points.

Approval of Annual County Boat & Water Safety Grant Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the Annual County Boat & Water Safety Grant as presented and to have Board Chair Buck Nordlof and Sheriff Gary Fish to sign the same.

Public Works Solid Waste Assessment Increase Approval

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the Solid Waste Assessments to increase from $120.00 to $130.00, for the resorts to pay the full $130 and for the ice road assessment to be $1560.00.

Cliffs Natural Resources

Scott Gischia and Sandy Karnowski representatives of Cliffs Natural Resources came to the board to discuss a request to re-evaluate a settlement agreement on a wetland site just north of Williams that was agreed upon between Lake of the Woods County, Cliffs Natural Resources, and the DNR. No action was taken at this time. The board will set a work session for this request at the next board meeting.

Land & Water Consideration of Zone Change #22-05ZC by Long Point Association

Land & Water Director Josh Stromlund presented the following Consideration of Zone Change #22-05ZC by Long Point Association: A tract of land located in Government Lot Five (5), Section Thirty-six (36), Township One-hundred Sixty-four (164) North, Range Thirty-four (34) West. Applicant is requesting an amendment to Section 303 of the Lake of the Woods County Zoning Ordinance as allowed by Section 1206. The amendment would change the classification for the property from a Special Protection (SP) District to a Rural Residential (R2) Zoning District for the purposes of continued development of the property.

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following Consideration of Zone Change/Findings of fact by Long Point Association to amend Section 303 of the Lake of the Woods County Zoning Ordinance as allowed by Section 1206. The amendment would change the classification for the property from a Special Protection (SP) District to a Rural Residential (R2) Zoning District for the purposes of continued development of the property.

Consideration of Conditional Use Permit #22-13CU By Janelle and Shawn Reed

Land & Water Director Josh Stromlund presented the following Consideration of Conditional Use Permit #22-13CU by Janelle and Shawn Reed: Lots 4 and 5, Block 1 of Himberg Estates in Section Ten (10), Township One-Hundred Sixty (160) North, Range Thirty (30) West- Parcel ID#31.54.01.040. Applicant is requesting a Conditional Use Permit as required by Section 401.B of the Lake of the Woods County Zoning Ordinance to use a Recreational Vehicle (RV) in a Residential Development (R1) Zoning District on Rainy River. Rainy River is an Agricultural River Segment. Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following Conditional Use Permit/Findings of Fact to use a Recreational Vehicle (RV) in a Residential Development (R1) Zoning District on Rainy River with the following conditions:

1.) Seven (7) year sunset on Conditional Use Permit (1/1/2030)

RECESS With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 10:30 a.m.

Attest:
County Auditor/Treasurer, Lorene Hanson September 27, 2022

Chair James “Buck” Nordlof

Publish October 5, 2022